Privacy Policy & Terms

Data protection (GDPR), and the Terms of sale and newsletter delivery.

This document is a complete legal template prepared for the Flower project run by Jan and Karol. The placeholders in square brackets must be filled in with real contact details and legal form before publication.

Part I · Privacy & Cookie Policy

§ 1. General provisions

1. This Privacy Policy sets out the rules for processing and protecting the personal data of users visiting the Flower project website and of people signing up to the notification form (the Newsletter).
2. The controllers of the personal data collected via the site are Jan [Surname] and Karol [Surname], running the Flower project together as co-creators (jointly the “Controller”). The Controller can be reached by email at: [Your email, e.g. kontakt@flower.the.reader].
3. Users’ personal data is processed in accordance with Regulation (EU) 2016/679 of 27 April 2016 (the General Data Protection Regulation, “GDPR”) and the applicable personal data protection law.

§ 2. Purposes and legal bases for processing

The Controller processes users’ personal data for the following purposes:

• Sending notifications and the Newsletter: data (the email address) is processed on the basis of the consent given by the user by voluntarily entering the address in the form (Art. 6(1)(a) GDPR). The user has the right to withdraw consent at any time.
• Fulfilling orders and the sale of Flower v1: where steps are taken towards purchasing the device, data is processed in order to conclude and perform the sales contract (Art. 6(1)(b) GDPR).
• Legitimate interest: handling correspondence, answering enquiries, and the possible establishment, exercise or defence of claims (Art. 6(1)(f) GDPR).

§ 3. Data retention period

1. For the Newsletter and notifications — until the user withdraws consent or the Controller ends the information project.
2. For sales — for the period necessary to perform the contract, and then until the limitation periods for civil-law and tax claims expire.
3. For correspondence — for 2 years after the exchange of messages ends, unless further storage is justified by the defence of claims.

§ 4. User rights

Every user whose data is processed has the following rights:

• The right to access their data and to obtain a copy of it.
• The right to rectification (correction) of their data.
• The right to erasure (“the right to be forgotten”), where there is no other legal basis for processing.
• The right to restriction of processing.
• The right to object to processing based on the Controller’s legitimate interest.
• The right to data portability.
• The right to lodge a complaint with the supervisory authority — the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.

§ 5. Data recipients

Users’ personal data may be shared only with trusted external parties that support the operation of the site and the project, including hosting providers, email-automation systems (e.g. MailerLite, Mailchimp), and parties handling payments and shipping. All such parties process data under data-processing agreements and guarantee an adequate level of security.

§ 6. Cookies and usage data

1. The site uses cookies to ensure the correct operation of technical features (e.g. saving the visual theme or language preference in the RSVP simulator).
2. The user may change their cookie settings in the browser at any time or block them entirely, which may, however, negatively affect the correct display of the simulator.

Part II · Terms of the Newsletter service and the sale of Flower v1

§ 1. General provisions and definitions

1. These terms set out the rules for using the site, signing up to the notification list, and the conditions for distributing the hand-built Flower v1 device.
2. Definitions:
   • Site: the website presenting the Flower project.
   • Product (Flower v1): a compact RSVP text reader based on the ESP32-S3 architecture, assembled by hand, delivered in a raw version without commercial packaging or a printed user manual.
   • User: any natural person using the site or signing up to the Newsletter.
   • Sellers: Jan and Karol, the creators of the Flower project.

§ 2. The Newsletter service (“Let me know”)

1. The service consists of the Sellers sending, free of charge, messages to the provided email address with information about progress on the Flower project, the availability of further device batches, and other updates.
2. The agreement for the Newsletter service is concluded upon confirmation of the sign-up and remains in force until cancellation, which may take place at any time by clicking the unsubscribe link in the email footer or by contacting the Sellers directly.

§ 3. The nature of Flower v1 and terms of sale

1. Flower v1 is not a mass-market product or a high-volume consumer-electronics device. It is an original hardware-and-software project, made in a craft manner and assembled by hand by Jan and Karol.
2. The device is sold at 300 PLN per unit. Due to its craft nature, every unit is tested before shipping, but its finish is raw.
3. A purchase is made by contacting the Sellers directly after notification of a given batch’s availability, or via the ordering mechanism implemented on the site.

§ 4. Right of withdrawal (returns)

1. A user who is a consumer and who bought Flower v1 at a distance has the right to withdraw from the sales contract without giving a reason within 14 days of receiving the device.
2. To exercise the right of withdrawal, the User must inform the Sellers of their decision by an unequivocal statement sent electronically.
3. The device is returned at the User’s expense. It should be sent back unchanged, without signs of mechanical damage resulting from improper use.

§ 5. Complaints and craft warranty

1. The Sellers are obliged to deliver a product free of physical defects that prevent its basic operation (the display of RSVP text).
2. If technical defects or firmware malfunctions are found, the User has the right to file a complaint by email.
3. As Flower v1 is a craft and developmental project, the Sellers undertake to repair, replace a component, or update the firmware within 14 days of receiving the report and, where repair is impossible, to refund the purchase cost.

§ 6. Final provisions

1. The Sellers reserve the right to make changes to these terms, of which Newsletter users will be notified in advance.
2. Matters not covered here are governed by Polish law, in particular the Civil Code and the Consumer Rights Act.

© 2026 Flower · Legal documentation